// AI engineering studio · taking projects

The custom AI tool your business needs — shipped in a week.

Weaveflow is a small studio that builds AI assistants and automation for founders and lean teams. You tell us the problem in plain English. We hand back something that works — fast.

Tell us what you need →

See pricing See work

from $2,500 · fixed price · 7 days · no jargon

★ Top Rated Plus · top 3% on Upwork

shipped for teams inHealthcare · Recruiting · Beverage distribution · Academia

// selected work

Real problems, solved quietly.

Anonymized by industry, led by the result. The stack sits underneath if you care.

Beverage distributionFlagship

Cut the exec team's weekly prep from hours to minutes.

A distributor's leaders were buried in reports, inbox threads, and standup notes. They wanted one place to ask "what actually matters this week?" and get a straight answer.

what we built

An AI chief of staff that reads their systems overnight and posts a plain-English morning brief — risks, wins, and what needs a decision.

GPT-4oRAGPostgres + pgvectorSlack

See the pipeline →

// the pipeline

Reports, inboxes & standup notesraw inputs scattered across their stack

Overnight readevery source indexed into pgvector via RAG

AI chief of staffGPT-4o reasons over the week, ranks what matters

Morning brief in Slackrisks · wins · decisions needed — before standup

HealthcareFlagship

Turned a three-day billing backlog into a same-day routine.

A small practice was hand-keying insurance claims, catching errors late, and waiting days to get paid. Every rejection meant starting over.

what we built

A billing engine that reads each claim, flags problems before submission, and files clean ones automatically — with a human in the loop on anything unusual.

ClaudeOCR pipelinePythonHIPAA-aware

See the pipeline →

// the pipeline

Claims arrive as scans & PDFshand-keyed before, error-prone and slow

OCR + parsingevery field extracted and structured

Claude checks each claimflags issues before submission, not after rejection

Clean claims auto-fileexceptions routed to a human — review only

Recruiting

Screened 500 applicants in the time it took to read ten.

A recruiting team was losing strong candidates to a slow first pass. We built a tool that reads every application against the role and surfaces the best fits with reasons — not a black-box score.

GPT-4oStructured outputNext.js

Academia

Caught manuscript errors before they reached an editor's desk.

An academic publisher was spending hours checking formatting, citations, and figure references by hand. We built a QC engine that reads a manuscript and returns a clear, fixable checklist.

ClaudeDocument parsingRules engine

Beverage distribution

Gave field reps instant answers from a 200-page playbook.

Sales reps couldn't find pricing rules and promo terms on the road. We built an assistant they text from their phone — it answers from the company's own documents, with the source attached.

RAGVector searchSMS

Got something in mind? Let's build it.

Tell us what you need →a 30-minute call · no spec, no jargon

// how it works

Three steps. No mystery.

Tell us what you need

A 30-minute call in plain English. No spec, no tech vocabulary required.

We build it in 7 days

You see progress as it happens. We handle the hard parts and the dead ends.

You get a working product

Something you can use on day one — plus the code and a walkthrough so it's yours.

// the offer

Pick where to start.

Most popularfixed price

7-Day AI MVP Sprint

$2,500/ all in

✓ One working AI tool or automation, deployed and live

✓ The full source code, handed over to you

✓ A recorded walkthrough so your team can run it

✓ A week of support after delivery

Not included: ongoing maintenance and large multi-system integrations — those live in a custom build.

Start a sprint →

Custom build

from $5,000

Bigger systems, multiple integrations, or something you'll keep growing.

✓ Multi-system integrations and larger builds

✓ Scoped together first — a flat quote, no surprises

✓ Ongoing support and iteration available

Let's scope it →

// built with

OpenAI
Anthropic
AssemblyAI
Replicate
LangChain
LlamaIndex
FastAPI
Next.js
Postgres + pgvector
MongoDB
Vector search
Python
Docker
AWS

// about the studio

Weaveflow is small on purpose. We turn vague "could AI do this?" questions into tools people actually use on Monday morning — working directly with you, no account managers, no hand-offs. We'd rather ship something small that works than promise something huge that doesn't.

senior engineers onlyremoteyou own the code

"Weaveflow delivered in a week what two agencies told us would take a quarter. It just worked, and we owned it."

— Operations lead, beverage distribution

// faq

Questions, answered.

What does Weaveflow build?

Custom AI assistants and automation for founders and lean teams — tools like document-processing pipelines, RAG assistants that answer from your own documents, applicant screening, and plain-English daily briefs pulled from your systems. You describe the problem in plain English; we ship something that works.

How much does a custom AI tool cost?

The 7-Day AI MVP Sprint is $2,500 all in — fixed price, no surprises. Bigger systems and multi-system integrations are custom builds from $5,000, scoped together first and quoted flat.

How long does it take?

Seven days for the sprint. You see progress as it happens, and you get something you can use on day one.

Who owns the code?

You do. The full source code is handed over with a recorded walkthrough so your team can run it — plus a week of support after delivery.

Do I need a spec or technical knowledge?

No. It starts with a 30-minute call in plain English — no spec, no tech vocabulary required. We handle the hard parts and the dead ends.

What's not included in the sprint?

Ongoing maintenance and large multi-system integrations — those live in a custom build, which we scope together and quote at a flat price.

// start here

Tell us what you're building.

A few lines is plenty. If it's a fit, you'll get a scheduling link right after you send this.